Camera-ready submission

Author Registration

For your paper to be included in the final programme and to be published in the proceedings, at least 1 author needs to register with full registration by April 23, 2019, for any paper type and attend the conference to present the publication. Please enter your EDAS paper IDs in the form during the registration process. Papers not covered by any registration by  April 23, 2019, will automatically be removed from the final programme. Further details can be found on the registration page.

Author Final Paper Preparation and Submission Instructions

To submit the camera-ready copy, you need to complete the following steps by March 15th, 2019 at the latest.

  • Papers must be 6 pages (full paper) or 3 pages (short paper), including references, figures, and tables (at least 10pt font, 2-column format, A4 page size)
  • Revise your paper according to the reviewer comments and format it correctly. (For shepherding, see the additional instructions below.)
  • Include the copyright note in your paper.
  • Include the conference header on the first page of your paper.
  • Process the paper with PDF eXpress to obtain an IEEE Xplore-compatible pdf file.
  • Upload the camera-ready version to EDAS.
  • Sign the e-copyright form in EDAS.

Details on the copyright notice, the conference header, and PDF eXpress can be found below. An example paper showing the correct formatting of the header and the copyright can be found PDF version, the LaTex sources are available here.

In case of questions please contact Matthias Hirth (

Conference Header

Each paper must include a header with the conference title on the first page. The text of the header has to be “2019 Eleventh International Conference on Quality of Multimedia Experience (QoMEX)” LaTeX users can insert the header by using the tikz package.


Additionally, the following commands need to be added after the IEEEkeywords environment.

\begin{tikzpicture}[overlay, remember picture]
\path (current page.north) node (anchor) {};
\node [below=of anchor] {%
2019 Eleventh International Conference on Quality of Multimedia Experience (QoMEX)};

Copyright Notice

Each paper must include a copyright notice at the bottom of the first page. The text of the copyright notice depends on the employer of the authors.

  • For papers in which all authors are employed by the US government, the copyright notice is: U.S. Government work not protected by U.S. copyright
  • For papers in which all authors are employed by a Crown government (UK, Canada, and Australia), the copyright notice is: 978-1-5386-8212-8/19/$31.00 ©2019 Crown
  • For papers in which all authors are employed by the European Union, the copyright notice is: 978-1-5386-8212-8/19/$31.00 ©2019 European Union
  • For all other papers, the copyright notice is: 978-1-5386-8212-8/19/$31.00 ©2019 IEEE

IEEE LaTeX users can insert the copyright notice by adding the following commands right before \maketitle.\IEEEoverridecommandlockouts \IEEEpubid{\makebox[\columnwidth]{XXX-X-XXXX-XXXX-0/19/\$31.00 \copyright 2019 IEEE \hfill} \hspace{\columnsep}\makebox[\columnwidth]{ }}

PDF eXpress

Make sure you added the correct copyright notice and proof-read your paper carefully so that no further changes are required. IEEE PDF eXpress can either be used to create an IEEE Xplore-compatible paper from source files or check an existing PDF document. However, any changes made to the PDF after IEEE PDF eXpress conversion or checking may invalidate the PDF. Papers not compatible with IEEE Xplore will not be included in the proceedings. To validate your paper, visit the IEEE PDF eXpress page and use either your existing account or create a new one. The conference ID is 45180XP. After logging in, use ‘Create New Title’ for each of your papers and follow the instructions. Once the paper passed the validation upload the PDF eXpress-signed PDF EDAS.


For papers accepted with shepherding, you will receive an email indicating your shepherd. This is also noted on your paper page found in your EDAS profile page.

Please confirm that you are willing to prepare a revised version of your paper (until March 1, 2019, at the latest – the earlier the better).

The revised version should carefully address the comments and suggestions of the reviewers. Please prepare a short response letter for the shepherd, i.e., a detailed summary of how the reviewer’s comments were addressed. Please use track changes (i.e. highlight the changes) to ease the tracking of changes for the shepherd. If you have any questions, please approach your shepherd.

The revised version and the response letter are due to March 7, 2019 (or earlier which is of course highly recommended). Please send the documents to your shepherd via mail.

Timeline (hard deadlines):

  • Confirmation to revise paper: March 1, 2019
  • Revised version and response letter to shepherd: March 7, 2019
  • Camera-Ready version: March 15, 2019